Skip to main content

Privacy Policy

Last updated: [12/16/25]

This Privacy Policy explains how the Lakes of Woodhaven Community Owners Association (“Association,” “we,” “us,” or “our”) collects, uses, and protects information obtained through this website.

Who We Are

Our website address is: https://lakesofwoodhaven.com
This website is operated by the Lakes of Woodhaven Community Owners Association, a Florida Community Owners Association (COA).

Information We Collect

Member Account Information

When homeowners, residents, board members, or authorized users register for a secure member account, we collect information necessary to provide access to Association resources. This may include:

  • Name

  • Email address

  • Username and encrypted password

  • Unit or property identifier (if applicable)

This information is used solely for Association communication and operations.

Comments and Forms

When visitors leave comments or submit forms on our website, we collect the information shown in the form, along with the visitor’s IP address and browser user agent string to help detect spam and maintain site security.

An anonymized string created from your email address may be shared with the Gravatar service, if used. The Gravatar privacy policy is available at: https://automattic.com/privacy/. Once approved, your profile image may be publicly visible with your comment.

Media Uploads

If you upload images or documents to the website, please avoid including embedded location data (EXIF GPS). Files uploaded to the site may be viewable or downloadable by authorized users, depending on access permissions.

Cookies and Login Security

This website uses cookies to support functionality, security, and user convenience.

  • If you leave a comment, you may opt to save your name and email in cookies for future use. These cookies last one year.

  • A temporary cookie is set on the login page to verify browser compatibility. This cookie contains no personal data and is removed when you close your browser.

  • When you log in, cookies store your login session and display preferences. Login cookies last two days; display preference cookies last one year.

  • Selecting “Remember Me” keeps your login active for up to two weeks.

  • Logging out removes login cookies.

Cookies do not provide the Association with access to your personal device or files.

Secure Member Portal

Certain areas of this website are restricted to authorized users only.

  • Access is limited to homeowners, residents, board members, and approved vendors as determined by the Association.

  • Information shared within the secure portal is intended for Association-related purposes only.

  • Users are responsible for maintaining the confidentiality of their login credentials.

  • The Association reserves the right to suspend or revoke access to the member portal if misuse or unauthorized activity is detected.

Embedded Content From Other Websites

Pages on this site may include embedded content (such as videos, images, or documents). Embedded content behaves as if you visited the external website directly.

These third-party websites may collect data, use cookies, or track interaction according to their own privacy policies. The Association does not control these third-party practices.

How We Use Your Information

Information collected through this website is used to:

  • Manage member access and authentication

  • Communicate Association notices and updates

  • Provide documents and resources to members

  • Maintain website security and prevent misuse

We do not sell, rent, or market personal information.

Who We Share Your Data With

We do not share personal data with third parties except when required for:

  • Website security and spam prevention

  • Password reset requests (IP address included for security)

  • Legal or regulatory compliance under Florida law

Data Retention

  • Comments and related metadata are retained indefinitely to manage discussion continuity.

  • Registered user information is retained for the duration of account access.

  • User accounts may be deactivated or removed at the discretion of the Association or upon request, subject to legal and administrative requirements.

Your Rights Under Florida Law

You may request to:

  • Receive a copy of the personal data we hold about you

  • Update or correct your information

  • Request deletion of personal data, except where retention is required for administrative, legal, or security purposes

Requests may be submitted through the Association’s designated contact method.

Where Your Data Is Processed

Visitor comments and form submissions may be reviewed through automated security and spam detection services.

Policy Updates

This Privacy Policy may be updated periodically to reflect operational or legal changes. Updates will be posted on this page.